Pricing and Terms

What's included, payment plans and other details.

Trip Cost

Prices are per person in US Dollars based on the number of people in a room.
 Double  Single  Triple  Quad
 $5880  $7680  $5780  $ N/A

 

 

 
IMPORTANT: All tour prices, taxes and airfares quoted in this brochure are based on tariffs, costs and United States dollar exchange rates that were in effect at the time of publication. Consequently, prices herein are subject to change. Due to fluctuations in global oil prices, a fuel surcharge may be added to your tour fee. You will be advised of details and costs prior to departure.

Room Sharing Program

If you’re a solo traveler, you can realize significant savings by taking advantage of TravelQuest’s Room Sharing Program, which matches travelers of the same gender so they can share twin-bed guestrooms in a hotel. Although we will do our best to fulfill your request, if we cannot find a match, you will have to pay the single occupancy price.

Trip Includes:

  • TQ Exclusives
    • Roundtrip, group flight: based on March 2013 rates of $1300USD/pp – Oslo/Svalbard/Oslo; subject to change; flight details to be provided at a later date
    • Services of a TravelQuest Trip Leader and Eclipse Astronomer
    • Wilderness Evening with Aurora Viewing
    • Special March 20 eclipse day activities
    • Original commemorative Eclipse t-shirt
    • Eclipse viewing safety glasses
    • Eclipse sourcebook
    • Travel Insurance including Emergency Accident Expenses, Emergency Medical Evacuation, baggage delay, and missed connection coverage. Full policy terms will be provided at time of booking.
  • Arrival and departure airport transfers from the Svalbard Airport (LYR)
  • All accommodations based on best available hotels and lodges
  • All ground transportation (Svalbard only)
  • All meals as specified in itinerary, including coffee, tea and water
  • All sightseeing tours and admissions as noted in itinerary
  • English-speaking local guide
  • Airport/Hotel baggage handling (Svalbard only)

Not Included:

  • Air transportation to and from Oslo’s Gardermoen Airport (OSL)
  • Arrival and departure airport transfers from Oslo’s Gardermoen Airport (OSL)
  • Meals and activities not specified in the itinerary
  • Alcoholic beverages
  • Airport/Hotel baggage handling (Oslo only)
  • Passports & visa fees, along with any required immunizations
  • Items of a personal nature, including Internet access, spa, and laundry services, etc.

 

Interest Free Payment Plan (IFPP)

Our Interest Free Payment Plan (IFPP) provides a convenient way to spread out the cost of your TravelQuest journey in a series of monthly payments.

Policy Terms and Conditions

When you make your reservation, you'll be given the option of joining our IFPP program. If you agree, you will provide TravelQuest with a credit card number to be kept on file, and you will authorize it to be charged a defined amount on a monthly basis by TravelQuest. These transactions will occur the first business day of each month, starting with the month following your initial deposit, and ending on the tour's final payment due date. This means, the earlier you reserve your trip in advance of the final payment due date, the lower your monthly payment will be.

Here are some sample payments for this tour based on the number of travelers, set up 6 or 12 months prior the final payment due date: 

Number of Payments/Number of Travelers  Monthly Payment Amount
12 Month Triple  $356.66/month
12 Month Double  $365.00/month
12 Month Single  $515.00/month
6 Month Triple  $713.33/month
6 Month Double  $730.00/month
6 Month Single  $1,030.00/month
Each month, after your credit card has been automatically charged, TravelQuest will email you an updated invoice reflecting the monthly payment.

If, at any time, you wish to terminate your participation in our IFPP program, simply notify us in writing by email or letter, and we will terminate the arrangement and revert your reservation to the tour's standard payment terms.

If, for any reason, a monthly charge fails to process according to the terms of this IFPP, TravelQuest will immediately notify you by email. Travelers must then remit payment to TravelQuest within five (5) business days of notification. TravelQuest reserves the right to cancel the IFPP program at any time, especially if payments are not made according to the terms of the IFPP.

All payment and cancellation terms, as stated in each tour's web brochure, apply to those participating in our IFPP. Please note that the IFPP program does not automatically extend to each new tour reservation; you must re-enroll with each new booking.

 

Payments & Terms

  • An advance payment of US$1500 per person, along with the completed reservation form, are required to secure your reservation.
  • A second payment in the amount of US$2000 per person is due by May 20, 2014.
  • Final payment is due by December 17, 2014.
  • Cancellations must be made in writing via email, fax or mail.
  • All advance payments, less a US$500 per person service fee, are refundable through July 21, 2014.
  • From July 22 – November 21, 2014, all advance payments, less a US$1000 per person service fee, are refundable.
  • There are no refunds after November 21, 2014.
  • Air cancellation terms are additional.

Traveler Health

It is each traveler's responsibility to take all appropriate medical advice prior to booking as to whether or not they are fit enough to undertake this trip. If you have any questions regarding this, please contact us.

Travel Insurance

We highly recommend that all participants obtain travelers' Trip Cancellation Insurance. If you purchase this coverage within 21 days of the date of your first tour payment, pre-existing medical conditions will be covered. This coverage is available to any traveler worldwide. Details for obtaining this optional coverage will be provided with confirmation material.

A Note About Fuel

In the uncertain, often volatile oil market, it is difficult to predict long-term fuel costs, and more specifically, costs at the time of the voyage. Our prices are based on the prevailing fuel rates at the time of the brochure publication, which is well in advance of departure. While we will do everything possible to maintain our prices, if fuel prices increase significantly at or before the time of the voyage, it may be necessary to institute a fuel surcharge.
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